Hollins University is seeking qualified candidates a full-time administrative assistant. This position serves as the primary support person for the assigned area to help faculty, staff, and students.
The Graduate Programs & Continuing Studies Administrative Assistant reports to the Manager of Graduate Services, works 37.5 hours/week year-round, and supervises one work-study student. This is a critical office team member who also provides support to the Vice President for Graduate Programs and Continuing Studies.
The assistant is the primary contact for associated departments/offices including foot traffic, phone calls, and general e-mails. They prepare electronic and print communications, maintain department/office and budget records, assist with appointments/schedules and contracts, coordinate meetings and minutes, manage office spaces, take care of equipment and supply needs, help with special events, oversee travel and hotel logistics, and handle internal and external mail. Additionally, the assistant supervises student employees during the academic year including scheduling, training, and evaluations.
The successful applicant must have a high school diploma or equivalent, minimum of two years of relevant experience, and proficiency with Microsoft Office and multifunction printers. Excellent written and verbal communication, customer service, and interpersonal skills are required, as well as excellent organizational, time management, multitasking, detail, and accuracy skills. Candidates must have abilities to work in a fast-paced environment with constant interruptions, to meet deadlines, to work independently and as a team member, and to work effectively with all university constituencies including faculty, staff, students, alumnae/i, and campus guests. Applicants must also be able to occasionally work outside normal business hours in support of department/office activities.
Preferred candidates will have two years of college, previous experience in an administrative support role in higher education, previous experience working in or managing a professional office setting, Ellucian Banner experience, and knowledge of and experience with Hollins University.
Qualified candidates should submit a cover letter, resume, and contact information for three references to firstname.lastname@example.org. Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure the success and inclusion of all members of its community. Review of applications will begin immediately and will continue until the position is filled.
Hollins is an independent, liberal arts university in Roanoke, Virginia offering undergraduate education for women and selected graduate programs for men and women. Founded in 1842 as Virginia’s oldest chartered women’s college, Hollins provides abundant opportunities to students for research, study abroad, and leadership training, and provides access to real-world experience through internships around the globe supported by an extensive alumnae/i network.
Hollins is an equal opportunity employer and is strongly committed to promoting diversity and inclusiveness at every level of the university. Persons of all genders; persons with disabilities; persons of all racial, ethnic, and cultural backgrounds; and first-generation college graduates are encouraged to apply.